Dictating with InSync or InTouch (telephone based dictation system)

MediLynx has integrated its software to work with several popular versions of digital
recorders automatically. MediLynx recommends the "Voice-It" Digital Recorder (pictured below), the Olympus DS 3000 or Olympus DS 330..

Voice-It and Olympus digital recorders can record several hours of dictation. In addition to offering the functionality of traditional cassette recorders, it allows the user to insert speech in the middle of a dictation without deleting any of the existing recordings. Along with this advantage, the recorder can store client-defined work types, author ids and other information that are easily identified by InSync when the dictations are uploaded and insured of proper routing.

To Dictate:

• Clinician chooses work type by pressing Folder button on the recorder.
• Clinician presses the "Record" button once and begins speaking.
• When complete, clinician presses the "Record" or "New" button again to end the dictation.

It's that simple. To dictate another dictation, simply follow the above steps

Dictation Upload using InSync
When the dictation files are complete, the clinician docks the digital recorder to a computer — similar to docking a Palm Pilot.

Once docked, the dictations are automatically transferred to MediLynx through the Internet — encrypted with 128-bit encryption technology — with InSync. This small application resides on the clients workstation. There is no license limit to the number of workstations that are loaded with this software. Once files are transferred to MediLynx, they are immediately available for transcription using InScribe.

Transcriptions Processed by Client using InQuiry
After a dictation is transcribed and checked for Quality Assurance, clinic and hospital personnel can view, edit, electronically sign and print transcriptions. The InQuiry application is broken up into different sub-processes or modules that allow medical personnel to monitor the transcription through completion and placement in the medical record.

All transcriptions are accessed through the MediLynx servers using SSL (Secure Socket Layer) by Thawte. All transactions are completely secure and can only be accessed with an authorized username and password. This application as well as all others are included as part of the ASP or transcription cost.

Documents that require electronic signatures are watermarked with "Preliminary" until the clinician electronically signs them on-line. The Original versions of the documents, once signed, are routed automatically to Medical Records for placement in the paper record. Any document printed without "Medical Records Authorization" is watermarked with "Copy".